Administration / Finance / Haywards Heath / Horsham / HR / Office Support & Customer Service

Office Manager Full Time Permanent NEW

  • Position:  Office Manager
  • Salary:  £28,000 – £35,000
  • Location:  Horsham
  • Hours:  Monday – Friday
  • Benefits: On-site parking

 

An established technical services organisation is seeking a proactive and highly organised Office Manager to support the smooth running of day‑to‑day operations. This role combines office management, HR administration, finance support, and operational coordination.

 

Office Manager responsibilities:

  • Coordinate the monthly payroll process by liaising with external payroll and pension providers.
  • Oversee the upkeep of the office building, grounds, and general facilities, working with suppliers and contractors when required.
  • Manage administrative processes such as post handling, stationery ordering, filing, and supplier payments.
  • Maintain staff records, including benefits administration (e.g., healthcare schemes, pension contributions, life assurance).
  • Monitor office budgets and ensure cost‑effective operation of office services.
  • Maintain compliance with GDPR, data protection requirements, and internal documentation protocols.
  • Ensure invoices are created accurately and issued in accordance with contractual timelines.
  • Maintain financial tracking sheets to monitor work orders, billing schedules, and customer invoicing.
  • Support monthly accounts updates, basic reporting tasks, and other finance administration as needed.

 

Skills & experience required:

  • Experience in an Office Manager, Business Manager, Operations Coordinator, or Administrative Management role.
  • Bookkeeping or accountancy training, or demonstrable experience supporting finance and invoicing processes.
  • Strong working knowledge of HR administration and employee lifecycle procedures.
  • Background in managing suppliers, facilities, and external service contracts.
  • Solid understanding of GDPR, data protection, and compliance frameworks.
  • High proficiency in Microsoft Office, particularly Excel, and experience with administrative systems.
  • Experience working within a small business or growing organisation is advantageous

 

Wild Recruitment Ltd T/A First Recruitment Services is acting as an employment agency in relation to this vacancy.

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